Senior Buyer


DEPARTMENT


The Procurement Department is responsible for securing the goods and services needed to operate the facility while maintaining cost efficiency.

JOB PURPOSE


To support the Company becoming the lowest cost manufacturer in the industry through the active and effective engagement and management of the external supply base consistently delivering advantaged technology, quality, service, and price.

KEY ROLES


  • Understand users’ needs and requirements.
  • Identify possible suppliers or vendors.
  • Evaluate suppliers’ capabilities.
  • Collect quotations, analyze, and compare.
  • Negotiate with suppliers.
  • Follow-up with suppliers to solve if any quantity, quality, price, purchase terms discrepancies issues.
  • Facilitate discussion between users and suppliers as needed.
  • Supervise one or more Buyer(s).

KEY RESPONSIBILITIES


  • Ensure Procurement SOP is adhered to.
  • Ensure selected vendors offers competitive price, quality, and service.
  • Process purchase request up to and including issuing PO in a timely manner.
  • Enter item data (part number, description, vendor, price, delivery and payment term) in spare parts inventory system and maintain accuracy.
  • Enter all Purchase Orders into SAP system.
  • Ensure item data in the spare parts inventory system are consistent across facilities
  • Follow-up with suppliers to request order acknowledgment and make sure delivery dates are accurate in the system.
  • Ensure that all document attached to the Purchase Request are correct and complete before proceeding with PO issuance.
  • Ensure bidding result comparison form, quotations, and supply agreement are well documented in the procurement shared drive.
  • Follow up with vendor if there are missing packing list and invoices to make sure Purchase Order are closed and ready for payment.
  • Ensure monthly reports are completed.
  • Follow-up in material trials and make sure trial reports are completed before implementation of the new materials.
  • Determine job allocation to Buyer(s) under his/her supervision.
  • Provide training and guidance to Buyer(s) under his/her supervision.
  • Ensure Buyer(s) under his/her supervision can perform the assigned tasks well.
  • Perform any other tasks as needed.

KEY WORKING RELATIONSHIPS


Internal

Purchasing Department:Engage Product Development to qualify new packaging materials and new converters.

Product Development:Engage Product Development to qualify new packaging materials and new converters.

Users (other Departments): Receive purchase request from Users. Senior Buyer must treat users as his/her client by ensuring purchasing process is completed in a timely manner per Procurement SOP. Senior Buyer to engage users to qualify new materials or vendors as needed.

Accounting: Coordinate with accounting to contact supplier to solve billing discrepancy.

Quality Control: Coordinate with QC Department to solve any quality issue with supplier.

Legal: Coordinate with Legal department for agreement drafting and review.

External

Suppliers/contractors: Negotiate pricing, payment term with suppliers as directed by Purchasing Manager. Senior Buyer must keep his or her integrity while maintaining a good relationship with suppliers.


KNOWLEDGE, SKILLS & ABILITIES


Education & Knowledge

  • Associate degree.
  • 3-5 years of experience in purchasing or related field.

Skills & Abilities

  • Good negotiation skills.
  • Good communication skills to understand user requirements and communicating order to supplier.
  • Good analytical skills and attention to details for vendor comparison.
  • Good organizational skills, documents control, filing.
  • SAP, Express Maintenance a plus, MS Excel and MS Word required.
  • Problem solver.
  • Result oriented.
  • Team player.
  • Self-starter.
  • Leadership skills.

WORK ENVIRONMENT


This position is in a professional office environment and routinely uses standard office equipment such as laptop computers, email, phones/cell, photocopiers, filing cabinets and fax machines. There is sitting and repetitive hand, finger and wrist use.

Must be able to perform general office functions, operate a computer, safely lift up to 20 pounds, and communicate effectively with internal and external constituencies.

  • Must be flexible and responsive to the needs of the department/facility/business.
  • Must be able to sit, bend, stand and walk during scheduled shift.
  • Must be able to safely lift up to 50 pounds on a regular basis.
  • Must be able to work 8 – 12 hour shifts.


Applying for a position with Mercury Paper:

Please complete, sign, and date the Mercury Paper application listed above and scan/email to jobs@mercurypaper.com. Completed applications may also be mailed to 495 Radio Station Rd, Strasburg, VA 22657, Attention Human Resources Assistant.

You are welcome to include your resume and cover letter. Candidates may also apply at a local Virginia Employment Commission office or on their job search website.